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Microsoft Office 365 June Updates

Overview

We’re always excited to check out the latest updates to Microsoft 365. Microsoft always puts customers’ productivity needs first and always release updates that will increase security, make collaboration with colleagues easier, and ensure our productivity doesn’t falter.

Let’s see what’s new with Microsoft 365 for June 2020.

Admins

Microsoft Edge

New sync capabilities are now available in Microsoft Edge that allows users to sign in and get quick access to their personal data when they’re working across multiple devices. However, if your organization works with sensitive data, admins should limit data syncing to meet security and compliance requirements.

A new policy in Microsoft Edge allows you to now precisely manage the types of data that sync from your users. Data types include:

  • Favourites
  • Settings
  • Addresses
  • Extensions
  • Much more

Since some workplaces don’t allow password syncing, admins can easily manage the new syncing capability.

To learn more, visit this link.

Microsoft 365 Groups

Microsoft released several updates to help simplify the management of Microsoft 365 Groups.

Improved User Interface and Error Messages

Microsoft improved the team creation experience with an enhanced user interface and improved error messages. Users can export information in group lists via a .csv file by either using the search results or filtered properties functions.

Edit Email Addresses

Users can now edit email addresses for the Microsoft 365 group, which enables group names to continue to evolve as needs change.

Restore Deleted Groups

Users can also restore deleted groups directly from the Delete Groups page. Find out more about managing Microsoft 365 Groups, click here.

Safe Documents

Safe Documents, a feature that automatically checks against known risk and threat profiles before allowing the document to open, is now generally available for users.

Before Safe Documents, the Protected View feature was used to minimize risks when users opened external documents. It usually appears at the top of a file in the form of a button with the text, “Enable Editing”. However, the Protected View feature has been replaced with Safe Documents because users mostly ignored the button.

With Safe Documents, users don’t have to worry about taking action to ensure the document is safe. The built-in feature checks the document against threats before allowing it to open.

To enable Safe Documents for your organization, visit aka.ms/documentation/SafeDocs.

Remote Work Setup Guides

There are new guides available for admins in the Microsoft 365 Admin Center, to help admins save time on configuration and deployment tasks.

The new remote work set up guide also helps reduce the strain on your organization’s VPN infrastructure and to setup remote access for desktops and apps.

To get started, visit the new guide via aka.ms/SetupGuidance.

End-Users

Microsoft Forms in Teams

After receiving loads of feedback from users to simplify managing routine surveys in Teams, Microsoft developed new work flows.

The new work flows are available for common scenarios like measuring your employees’ issues, challenges, and sentiment. The work flows include templates and the ability to choose the frequency and set reminders for each channel in Teams.

Get Started

  1. Open up a Forms survey in-app
  2. Select Create a work flow to automatically collect responses in the Forms tab.
  3. Then choose a scenario:
    • Employee well-being measurement
    • Student well-being measurement
    • Daily health check-in

Visio add-in in Excel

For June, Microsoft has a ton of new features for the Visio add-in feature in Excel. Features include:

  • Access to category-specific updates for basic, cross-functional flow and organization charts directly in Excel.
  • Single Sign-on integration – Users already signed in via Excel can avoid secondary sign-on access with Visio add-in.
  • New localization support lets users create diagrams in all the languages supported by Visio.

These add-ins are all available in Excel as templates.

Get Started

  1. Open Excel
  2. Select File > New
  3. Search for Flow Chart in the search bar
  4. Choose a template
  5. Select Create

Visio for the Web

There are two new features available for Visio for the web.

Design Diagrams Online

Users can now design database diagrams online.

Visit Visio.office.com, select the diagram template you want and start modelling your systems and databases.

Save Diagrams as Image File

Users can also save diagrams as an image file. The Download as Image feature enables users to save time and easily customize the export of their Visio diagrams as image files. This will allow for easy access and sharing with anyone, including those without a license or subscription.

Keep In Mind

In order to use the Download as Image feature or design a diagram online, you must be a Visio Plan 1 or Plan 2 subscriber.

Missed the Microsoft 365 updates for May 2020? No worries, you can find it here.

Would like to start using Microsoft 365 services within your business? Then check out our Microsoft 365 page or simply contact us for a free consultation.

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