We’re always excited to check out the latest updates to Microsoft 365. Microsoft always puts customers’ productivity needs first and always release updates that will increase security, make collaboration with colleagues easier, and ensure our productivity doesn’t falter.
Let’s see what’s new with Microsoft 365 for June 2020.
New sync capabilities are now available in Microsoft Edge that allows users to sign in and get quick access to their personal data when they’re working across multiple devices. However, if your organisation works with sensitive data, admins should limit data syncing to meet security and compliance requirements.
A new policy in Microsoft Edge allows you to now precisely manage the types of data that sync from your users. Data types include:
- Much more
Since some workplaces don’t allow password syncing, admins can easily manage the new syncing capability.
To learn more, visit this link.
Microsoft 365 Groups
Microsoft released several updates to help simplify the management of Microsoft 365 Groups.
Improved User Interface and Error Messages
Microsoft improved the team creation experience with an enhanced user interface and improved error messages. Users can export information in group lists via a .csv file by either using the search results or filtered properties functions.
Edit Email Addresses
Users can now edit email addresses for the Microsoft 365 group, which enables group names to continue to evolve as needs change.
Restore Deleted Groups
Users can also restore deleted groups directly from the Delete Groups page. Find out more about managing Microsoft 365 Groups, click here.
Safe Documents, a feature that automatically checks against known risk and threat profiles before allowing the document to open, is now generally available for users.
Before Safe Documents, the Protected View feature was used to minimise risks when users opened external documents. It usually appears at the top of a file in the form of a button with the text, “Enable Editing”. However, the Protected View feature has been replaced with Safe Documents because users mostly ignored the button.
With Safe Documents, users don’t have to worry about taking action to ensure the document is safe. The built-in feature checks the document against threats before allowing it to open.
To enable Safe Documents for your organisation, visit aka.ms/documentation/SafeDocs.
Remote Work Setup Guides
There are new guides available for admins in the Microsoft 365 Admin Centre, to help admins save time on configuration and deployment tasks.
The new remote work set up guide also helps reduce the strain on your organisation’s VPN infrastructure and to setup remote access for desktops and apps.
To get started, visit the new guide via aka.ms/SetupGuidance.
Microsoft Forms in Teams
After receiving loads of feedback from users to simplify managing routine surveys in Teams, Microsoft developed new work flows.
The new work flows are available for common scenarios like measuring your employees’ issues, challenges, and sentiment. The work flows include templates and the ability to choose the frequency and set reminders for each channel in Teams.
- Open up a Forms survey in-app
- Select Create a work flow to automatically collect responses in the Forms tab.
- Then choose a scenario:
- Employee well-being measurement
- Student well-being measurement
- Daily health check-in
Visio add-in in Excel
For June, Microsoft has a ton of new features for the Visio add-in feature in Excel. Features include:
- Access to category-specific updates for basic, cross-functional flow and organisation charts directly in Excel.
- Single Sign-on integration – Users already signed in via Excel can avoid secondary sign-on access with Visio add-in.
- New localisation support lets users create diagrams in all the languages supported by Visio.
These add-ins are all available in Excel as templates.
- Open Excel
- Select File > New
- Search for Flow Chart in the search bar
- Choose a template
- Select Create
Visio for the Web
There are two new features available for Visio for the web.
Design Diagrams Online
Users can now design database diagrams online.
Visit Visio.office.com, select the diagram template you want and start modelling your systems and databases.
Save Diagrams as Image File
Users can also save diagrams as an image file. The Download as Image feature enables users to save time and easily customise the export of their Visio diagrams as image files. This will allow for easy access and sharing with anyone, including those without a license or subscription.
Keep In Mind
In order to use the Download as Image feature or design a diagram online, you must be a Visio Plan 1 or Plan 2 subscriber.